The biggest cost of multiple workstations is often not the product itself, but rather inconsistent specifications, re-installation, difficulty replacing accessories, and colleagues not knowing how to adjust them. Establish minimum standards before purchasing.
Group by Work Scenario
Do not assume everyone needs the exact same configuration. First, categorise by scenarios such as fixed desk work, dual monitors, mobile collaboration, executive meetings, or sit-stand desks, then define the core accessories for each group.
Create a Measurable Specification Table
List tabletop dimensions, desktop thickness, monitor weight, VESA, chair height range, cable management locations, and power supply as fields. Brands or aesthetics can be chosen later; structural compatibility comes first.
Set Up One to Two Sample Workstations First
Sample workstations should be continuously tested by actual users to verify issues like armrests hitting the desk, cable length, meeting camera angles, and cleaning and maintenance. Only replicate after confirmation to reduce the risk of rework for the entire batch.
Incorporate Delivery and Ongoing Management into the Plan
Confirm phased delivery, receiving points, assembly responsibilities, disposal of old furniture, spare parts, and configuration methods for new employees. Record each model and version for more accurate future reorders.
